Meetings

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The Meetings Tab

To access the Meetings tab, go to the user menu in the top right corner of your screen. Here you will see an option to go to the Meetings menu.

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Create Meeting

To create a Meeting, click the plus icon in the top right corner of the Meetings menu. This will bring you to a page with the option to add a Meeting Name and to choose the Project you want to create the Meeting for. Double click on the Project to choose. Once you chosen a name and project, choose Create Meeting. Additionally, Meeting Type can be selected as either Collaboration or Classroom. Collaboration vs Classroom Meeting Type

• Below table highlights the difference between Collaboration and Classroom type of Meeting:

• The above option are the default selection based on the Type of Meeting created. The User will still have the option to change these default setting from the ‘Join Meeting’ menu if required.

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Inviting Users to a Meeting

There are a few ways to invite users to a Meeting- while editing a Meeting, sending a user the Meeting Link, or inviting them after the Create Meeting prompts. If following the prompts after initially creating the Meeting, you can immediately invite users. Enter a name or an email into the Invite Users field. When typing in the Invite Users field options of the users in your organization will show up, but you can also enter emails outside of your organization. Invited user name will be seen in red color and a warning is thrown if user who doesn’t have access to project. Until user gets access to project user will not be able to join meeting. Pressing the Next button will invite your entered users to your meeting. If user doesn’t have access to project /if user doesn’t share the project user will get notified with the below popup, after selecting Next button. Click on ‘OK’ button and to continue select ‘Next’ button Finally, you can join your Meeting, copy the meeting link to send to other users you did not invite, or close to complete other tasks in Altoura. Copying the meeting link can be done by selecting the link button or copying the link text Select ‘Join Meeting Now’ button to join meeting.

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Joining a Meeting

Your existing Meetings are organized by Shared with Me and Recent. The Shared with Me tab will be all of the Meetings that other users have invited you to. The Recent tab will be ordered by the last Meetings you’ve entered. To join the Meeting, press anywhere on the black Meeting rectangle. If you were sent a meeting link instead of an internal invite, user can select join meeting button. Paste the invite link inside the box provided and choose Join. After you’ve done this one, this will automatically show up on your Meetings menu next time you open the menu. The following Meeting Option screen will be shown to User before they are connected to the meeting. Setting will be defaulted based on the ‘Type’ of the Meeting created. User will have the option to change ‘Avatar Visibility’, ‘Mic’ and ‘Speaker’ settings before joining the meeting, if required.

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Editing a Meeting

To edit an existing Meeting, choose the caret on the far right of the black Meeting rectangle. This will bring up an option menu to copy the link to send to other users, remove the meeting from your list, or edit the Meeting. Here you can change the Meeting name, invite more users, share the Project with the invited users, and change the Meeting server location. Remember to press Save if you’ve made any changes.

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During a Meeting

To see all the users during a meeting, drop down the User List caret. You will be notified as people enter and leave the session. To leave the Meeting, open the user menu and choose Leave Meeting. This will bring you back to the project menu.